One of the most tedious parts of any business is definitely handling all the payments (both the ones you receive and the stuff that you have to pay for), invoicing your clients and setting everything up to fit your everyday busy schedule. If you want to make this process a little bit easier for yourself, it’s a really good idea to look into certain software tools that can automate a large portion of this process, and give you more time and energy to focus on more important things.
One of the most tedious parts of any business is definitely handling all the payments (both the ones you receive and the stuff that you have to pay for), invoicing your clients and setting everything up to fit your everyday busy schedule. If you want to make this process a little bit easier for yourself, it’s a really good idea to look into certain software tools that can automate a large portion of this process, and give you more time and energy to focus on more important things. There are a lot of apps out there that you can choose from, and in this post you’ll find some of the ones that people have reported to be very happy with, so why not start there?
For those of you that are getting paid by the hour, you should know that you can greatly benefit from a sophisticated time-tracking app such as Clockify. After all, if you aren’t tracking the time that you spend working on a project and charge based on an hourly rate, how do you expect to charge a client fairly if you don’t even know how long you worked for? Clockify gets this out of the way by giving you a detailed report of how much time you spent working on your task, and as a plus it actually allows you to export reports so you can share them with clients (with your hourly rate factored in, of course), so if your client isn’t all that picky this report can basically be used as an invoice in and of itself.
Scheduling meetings and events is a drag, especially if you have to do a lot of them at the same time. Assistant.to can be a great help with this by integrating with Gmail, and when you compose a new message it gives you the option to actually choose the times and dates when you’re available to have a meeting. Then, when you send the e-mail to whoever you need to have the meeting with, all they have to do is click on the times and dates that they can make it, making organizing events a breeze instead of exchanging twenty e-mails about such a tedious subject.
Writing invoices by hand can get really overwhelming really fast, especially if you have to do a lot of them on a daily basis. For this reason it’s highly recommended that you switch to electronic invoices if you haven’t already done so, and Due is a great example of a good invoicing app that can help you do just that. The app itself is free, but it does charge a certain fee (2.7%, to be exact) in the form of a pay-as-you-go charge on every credit card transaction you process with it.
The idea of conducting payments directly from your mobile device is pretty tempting, simply because how convenient it is. You don’t need to visit your bank, or take out your credit card – all you have to do is click away at some stuff on your phone and the payment is done. There’s a big downside to this, however; mobile devices aren’t really that secure, and so it’s not recommended that you actually process financial transactions using one – that is, unless you’ve got some extra security at your fingertips. Payware Mobile is exactly the kind of tool you need in this situation; it allows you to conduct payments through your phone, but through an encrypted gateway that protects your financial data from any third party that would attempt to access it. Your PIN, credit card number and all your other financial credentials are therefore kept secure, and at the same time you’re granted the convenience of paying via your mobile device.
There are various other apps and tools that can prove useful for the prospecting businessman, but even with just these four you’re probably good to go. Remember to always utilize technology to make your life easier if possible, and as IT and AI keep evolving further and become more efficient, so will your workflow if you learn how to use them properly.